Did you know that simply changing a word in your Google Doc URL can "force" others to preview, make a copy, or download the document directly?
If not, let’s dive in 🤿
If you want to check if anyone’s made changes to your shared document:
If you open up a new Google Doc, the default font is Arial. Very boring if you ask me 🙄
To change the default font:
The next time you open up a new Google doc using the doc.new shortcut (check out this post for other cool Google product shortcuts), your default font will now be updated.
To set this up:
For example, whenever I type “this is stupid” on Google Docs, it would automatically change to “let’s take this offline :)”.
There are 2 scenarios where this feature might come in handy:
If you want to quickly format a large block of text to all UPPERCASE, LOWERCASE, or TITLE CASE:
Personally, I like to use the UPPERCASE function to capitalize the headers of my meeting notes to make it look good. 😎
As a Product Marketer, if I want to share an initial concept with my teammates and the event agency, I would:
This is extremely helpful if I just want my teammates’ initial feedback without spending too much time on another tool and having to send them a link.
(For tips 6 & 7: Make sure you enabled the “View only” sharing option before sending others the link)
You know how you can see who’s snooping on your Google Doc in the top right corner? Well, you can change that.
Now when the other party clicks the link, they will only see a preview of the document with no option to share, copy, OR know who else is looking at the same document.
Similar to how you just changed the word “edit” to “preview”, change that word to “copy” and whoever has the link will be able to make a copy of your document.
This is very useful if you created an amazing template for something and want to share it with others who can make a copy directly.
This trick saves you a LOT of time by attaching your Google Doc as a PDF attachment within an email. Before sharing the link:
Now you’ll never forget to attach your PDF document to an email again. That’s just embarrassing.
If you need someone to review the final draft of your Google document:
The viewer won’t have to click a link to view the document, they can just see everything within the email itself.
We can’t all be designers, so if you want to create a new document based on a specific need:
This saves a lot of time spent on: formatting, font, color schemes
Check out my tips on Google Calendar for productivity here!