Yes I know. You don't have to tell me. You just couldn't get enough productive Google Calendar tips. It's really my fault. I really shouldn't feed your addiction. Yet, here we are.
If you don’t like the default 7-day view in Google Calendar, you can:
If you already have a secondary time zone set up within your calendar, you can now add a label and have it reflect in your default view.
Go to Google Calendar Settings > Time Zone > Add Label
BTW, I highly recommend you enable Keyboard shortcuts if you haven’t already. It will help you massively with the rest of these tips.
If you don’t like the default color options that come with your calendar, you can change them to ones you like.
You can actually create an event directly from an email thread.
Google Calendar will immediately use your email subject line as the title, include everyone in the cc and to fields into the invite, and even create a Google Meet link for you.
Make sure to update the time and date, and clean up the description (by default ALL the content from the email thread will be displayed here).
It’s very helpful to share your personal calendar with your work account to easily add, delete, or modify events all from one calendar view. To enable this:
If for whatever reason, you need to change owners of an upcoming event:
Trust me, you want to maintain good relations with everyone. It’s a small world, you never know when you’ll cross paths again.
If you add someone’s birthday to the Google Contacts app (mobile or web), it will automatically show up on your Google Calendar.
You can export all your calendars including Birthdays from Google Contacts into a .zip file.
If you want to share a specific calendar with lazy friends or family, ask them to:
Relevant examples might include team vacation calendars at work or extracurricular meetings at school.
For me, birthdays are the most frequent “all-day events” on my calendar. I usually add a notification for 0 days (which is the day of) so I can be the first to wish them a happy birthday! 🎉
Now, you’ll never miss out on a birthday or your anniversary.
If you deleted an event by mistake, it’s not the end of the world.
This one’s actually a browser extension. 3 things I like about it:
Very helpful if you’re running late. Totally NOT talking from experience. You can download the extension here.
Another browser extension for you all. There’s 2 specific features I want to highlight:
You can download this one here!
(tips 13-15 are for Google Workspace users only!)
This feature gives other the ability to add a specific meeting invite to their calendar. To do this:
Make sure all details are up to date before you publish the event! Any changes made afterwards will not be reflected in other people’s calendars.
For meetings with 2 or more attendees, you can create meeting notes directly from the event description and share the Google Doc with all attendees.
This is done using the Smart Chips feature within Google Docs. Find out more about it here.
I think that you’ll find this very relevant considering the current hybrid and remote work circumstances.
Also very handy if you want to avoid certain colleagues in the office.
I like to add emojis to titles of recurring events just to spice things up 🌶️. Mac users can press CTRL + CMD + Space to quickly bring up the Emoji picker while Windows users can use Windows Key + Period
Make sure to read up on these 8 Google Calendar tips. You’ll be a gCal wiz after this.