Search for...
Light Dark Auto
Workspace Essentials Posts
|
Enterprise
| #75

[Workspace] Increase Comms Efficiency with Groups!

Workspace editions only apply for Google Workspace users (i.e. businesses), and are sent in addition to the regular weekly Productivity Pings

(you can always filter previous editions by application!)

Wtf is a ‘Google Group’?

If you’re part of a team at work, there’s a 99.9% chance you’ve already been automatically added to an existing Google Group

You can see all the groups you're part of by clicking into "My Groups"

I use Google Groups in the following two ways:

Use Case 1: Leverage the email alias

Being a part of a Google Group means you’re automatically part of an email alias (e.g. americas-marketing@tesla.com)

Composing an email

  • Instead of typing out the same team members every time in the “to:” field, you can use the email alias

Team meetings in Google Calendar

  • If you have recurring meetings with your team, include the alias instead of individual members so when people join or leave the team, you don’t have to edit each Google Calendar event (you just need to update the Groups membership once)

Comment in Google Docs / Slides / Sheets

  • You can notify an entire alias with a comment instead of typing out multiple emails

Use Case 2: Collaborative Inbox

You can create a Google Group for a specific project you’re working on and use that Email alias as a “Contact us” email address

  • Let’s say I’m going to host an Inbox Zero Workshop with my colleague Bill, I would create a Google Group with the two of us as members, and use the alias: inbox-zero-faq@jeffsu.org
  • In my emails to attendees, I’ll let everyone know they can send questions and comments to the above alias so either Bill or myself can respond
💡
Pro tip: This is a great way to engage with external individuals while keeping your own email address private

⌨️ Keyboard shortcut

  • Favorite groups you manage for quick access!

Follow up questions? Click “View Online” and you can comment on this post directly! Or give anonymous feedback here 📝

Want someone to be more productive? Let them subscribe here 😉

Thanks for being a subscriber, and have a great day!