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Workspace Essentials Posts
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Google Calendar
| #72

[Workspace] Pro Tips for Appointment Scheduling!

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Quick Recap

Google Calendar’s “Appointment Schedule” feature is an amazing way to automate your scheduling process:

What others see when you send them your appointment link

All you need to get started is to Create New Calendar Event > Appointment Schedule (super simple setup process)

How you would set it up for yourself

How I use it

  • Coffee Chats ☕️ - I have two 30-minute slots reserved for colleagues I haven’t met before (monthly)
  • Office Hour 💬 - I have four 15-minute slots (weekly) for my team members

Pro Tips

(1) If you have more than 1 calendar, make sure to let Google Calendar check those for availability so there are no conflicts:

(2) Change the cut-off time to 24 hours so no-one can make last-minute appointments

(3) Use a text expander tool (I use Alfred on Mac, but I heard aText is good as well) so you can quickly access your booking link.

For example here’s what happens when I type “::gschedule”

⌨️ Keyboard shortcut

  • Press “X” in the main Google Calendar window for a 4-day view (my favorite view)

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