> ## Content Index
> Fetch the complete content index at: https://www.jeffsu.org/llms.txt
> Use this file to discover other available public pages before exploring further.

# Google Docs: Streamline Communication with Colleagues
- URL: https://www.jeffsu.org/productivity-ping-97/
- Published: 2023-06-09T01:00:45.000Z
- Updated: 2025-09-05T13:06:01.000Z
- Description: #97
- Author: Jeff
- Tags: #newsletter, Google Docs

*(you can* [*filter previous issues*](https://www.jeffsu.org/filter-previous-editions-by-app/) *by application!)*

## Working with colleagues in Google Docs

Because you’re a productivity expert, you use the “Email Draft” function I talked about in [Productivity Ping #28](https://www.jeffsu.org/productivity-ping-28/) to start drafting an important email from within Google Docs:

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/06/image-6.png)

The email is due to be sent tomorrow and you need to remind your colleagues to finish giving input.

It's a real pain to keep copy-pasting emails from the "Share" menu because it only lets you pick one email at a time:

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/06/image-7.png)

## Easy way to email colleagues

Instead, follow these steps:

- File > Email > Email Collaborators > and select who you want to email

💡

Instead of sending the email to everyone, just pick those (unreliable) colleagues who haven't responded yet 😏

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/06/image-8.png)

## ⌨️ Keyboard shortcut

- CMD + SHIFT + C to show Word Count (CTRL + SHIFT + C for Windows users)

---

**I’m always looking for ways to improve** so give me anonymous feedback [here](https://forms.gle/4Dscq21VYF3fjCcn8?ref=jeffsu.org) 📝

**Want someone to be more productive?** Let them subscribe [here](https://www.jeffsu.org/#/portal/signup) 😉

Thanks for being a subscriber, and have a great day!