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# [Workspace] Pro Tips for Appointment Scheduling!
- URL: https://www.jeffsu.org/productivity-ping-72/
- Published: 2023-02-14T13:00:06.000Z
- Updated: 2025-09-05T13:10:42.000Z
- Description: #72
- Author: Jeff
- Tags: #newsletter, Google Calendar

*Workspace editions only apply for Google Workspace users (i.e. businesses), and are sent *in addition to* the regular weekly Productivity Pings*

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## Quick Recap

Google Calendar’s “Appointment Schedule” feature is an amazing way to automate your scheduling process:

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/02/image-34.png)

What others see when you send them your appointment link

All you need to get started is to Create New Calendar Event > Appointment Schedule (super simple setup process)

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/02/image-35.png)

How you would set it up for yourself

### How I use it

- Coffee Chats ☕️ - I have two 30-minute slots reserved for colleagues I haven’t met before (monthly)
- Office Hour 💬 - I have four 15-minute slots (weekly) for my team members

## Pro Tips

(1) If you have more than 1 calendar, make sure to let Google Calendar check those for availability so there are no conflicts:

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/02/image-36.png)

(2) Change the cut-off time to 24 hours so no-one can make last-minute appointments

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/02/image-37.png)

(3) Use a text expander tool (I use Alfred on Mac, but I heard aText is good as well) so you can quickly access your booking link.

For example here’s what happens when I type “::gschedule”

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2023/02/CleanShot-2023-02-14-at-10.09.27.gif)

## ⌨️ Keyboard shortcut

- Press “X” in the main Google Calendar window for a 4-day view (my favorite view)

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