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# [Workspace] Use Gmail Layouts to Impress Colleagues
- URL: https://www.jeffsu.org/productivity-ping-56/
- Published: 2022-11-29T13:00:57.000Z
- Updated: 2025-09-05T13:11:54.000Z
- Description: #56
- Author: Jeff
- Tags: #newsletter, Enterprise

*Workspace editions are for Google Workspace users (i.e. businesses), and are sent *in addition to* the regular weekly Productivity Pings*

*(you can* [*filter previous editions*](https://screenshot.jeffsu.org/y8haWu?ref=jeffsu.org) *by application!)*

## 🤔 What is Gmail Layouts?

- It’s a new feature within Gmail that lets you send emails using an existing template, so you don’t have to waste time making your email look pretty
- This is an extremely welcome feature since I used to draft my own [Project Recap templates](https://youtu.be/SHKHEutyukc?t=280&ref=jeffsu.org) on Google Docs before copy and pasting them into Gmail

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2022/11/Gmail-Layouts.gif)

[I have a question 🙋🏻](https://www.jeffsu.org/productivity-ping-56/#ghost-comments-root)

## 🤷🏻 How should I use this?

If you have some learnings and takeaways to share following the completion of a project or campaign, use this Layouts feature to quickly create a pretty-looking project recap email

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2022/11/CleanShot-2022-11-29-at-09.43.46.gif)

💡

****Pro tip #1:** Customize your layout by adding a logo and changing the font and color scheme

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2022/11/CleanShot-2022-11-29-at-09.47.20.gif)

💡

****Pro tip #2:** Use [Color Hunt](https://colorhunt.co/?ref=jeffsu.org) to find a color palette you like (I like the [pastel collection](https://colorhunt.co/palettes/pastel?ref=jeffsu.org))

## ⌨️ Keyboard shortcut

- When composing an email, **CMD + SHIFT + B** to add bcc (CTRL + SHIFT + B for Windows)

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