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# Google Forms: My 2 favorite underrated features
- URL: https://www.jeffsu.org/newsletter-212/
- Published: 2025-07-24T13:00:01.000Z
- Updated: 2025-07-24T13:00:00.000Z
- Description: #212
- Author: Jeff
- Tags: #newsletter, Google Apps

*(you can easily* [*filter previous issues*](https://www.jeffsu.org/filter-previous-editions-by-app/) *by application!)*

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Hey friends - today we're diving into two features for **Google Forms**, a tool that’s super underrated and underused (in my opinion). Let's dive right in!

### Tip 1: Limit Respondent Access with Granular Controls

You are likely familiar with managing access in **Google Drive**, where you can restrict a file or folder to specific individuals or groups.

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2025/07/CleanShot-2025-07-22-at-14.37.16@2x.png)

Very few people know that Google Forms offers this same level of granular control as well! This is incredibly useful for internal team surveys, confidential stakeholder feedback, or any scenario **where responses should come from a pre-defined group**.

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2025/07/CleanShot-2025-07-22-at-14.40.06@2x.png)

**Here is how you can set it up:**

1. Create a new form by navigating to `form.new` in your browser.
2. After publishing the form simply click “Manage” next to “Responders” to limit access to a specific group of people (e.g. your team alias)

### Tip 2: A Prompt for Crafting More Meaningful Questions

During my nine years at Google, I created countless forms to gather user feedback. The most critical lesson learned is that **the quality of your questions directly determines the quality of your insights.**

To put it simply:

- **Poorly crafted questions** \= Easy to write, but lead to ambiguous, unhelpful data.
- **Well-crafted questions** \= Require initial effort, but lead to clear, actionable insights.

To streamline the process of writing better questions, I developed a prompt for AI assistants. This structure helps brainstorm thoughtful, high-impact questions focused on a clear objective.

#### Prompt template for developing thoughtful questions

Role: You are an expert in survey design and behavioral science. Your specialty is creating concise, high-impact surveys that maximize insight while minimizing participant effort.

Task: Generate a set of survey questions for a Google Form based on the user-provided objective.

\## Guiding Principles ##

80/20 Rule: You must strictly adhere to the 80/20 principle. Generate only the vital few questions that will yield the majority of the required qualitative insights.

Audience: The survey is for working professionals. The tone must be professional, clear, and respectful of their time.

Format: The primary output should be multiple-choice questions designed to capture qualitative sentiment.

\## CONTEXT ##

1\. Core Survey Objective: \[Example: To understand the primary challenges our team faces with the new project management software.\]

2\. Key Decision: \[Example: To decide which 1-2 areas to focus on for our next software training session.\]

3\. Number of Multiple-Choice Questions (Suggest 3-5): \[Example: 4\]

4\. Optional Context: \[Example: The software was rolled out two months ago. Adoption has been slower than expected.\]

Give this prompt a try and let me know how it goes!

---

**Whenever you're ready, here are some other ways I can help you:**

✅ [Build Your Command Center in Notion:](https://www.pressplay.cc/link/s/064F24D8?ref=jeffsu.org) Create a single-dashboard system and organize everything in one place. Save yourself 5 years of trial-and-error.

💻 [The Workspace Academy:](https://academy.jeffsu.org/workspace-academy?utm%5Fsource=newsletter&utm%5Fmedium=email&utm%5Fcampaign=footer) Learn the workflow I taught to over 10,000 Googlers. Made for busy professionals using Google Workspace.