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# [Workspace] Calendar Co-Hosts Changed My Team’s Workflow
- URL: https://www.jeffsu.org/newsletter-155/
- Published: 2024-04-09T13:00:38.000Z
- Updated: 2025-09-05T12:55:54.000Z
- Description: #155
- Author: Jeff
- Tags: #newsletter, Enterprise

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**Hi friends -** I'm especially proud of today's tip because another team at Google tried it last month, changed their whole workflow, and their manager thanked me for sharing it! 😁

## A bit of context

I work with an operations team that hosts Weekly Office Hours. They have 5 people rotating the responsibility, which led to a clunky Google Form and Calendar process.

## Adding “Co-hosts” in Appointments

When I mentioned the [Appointment Scheduling](https://www.jeffsu.org/productivity-ping-108/) feature in Google Calendar, they nodded impatiently and told me it doesn’t work because they rotate responsibility among the 5 team members.

“Why don’t you just add everyone as co-hosts?”

“Wait what.”

*(that was literally how our conversation went)*

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/04/image.png)

This might be Google Calendar’s fault for making it tricky to find but the next time you create an Appointment Schedule, scroll all the way down and you’ll see a section where you can add co-hosts:

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/04/image-1.png)

Now, all the co-hosts are notified of bookings, and the operation team's manager can easily assign those appointments!

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/04/image-2.png)

## ⌨️ Keyboard shortcut

- Press “x” on your Google Calendar homepage to use Custom View

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