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# 10 Incredible Google Sheets Tips to Transform Your Workflow
- URL: https://www.jeffsu.org/10-incredible-google-sheets-tips-to-transform-your-workflow/
- Published: 2024-10-01T13:03:28.000Z
- Updated: 2024-10-01T13:03:28.000Z
- Author: Jeff
- Tags: Productivity, Google Apps

**Hey friends -** Today we're going over 10 powerful Google Sheets tips designed to elevate your productivity, whether you're a casual user or the literally glue that's holding the company together.

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/dependency-meme-new.png)

From **data cleaning and extraction to project management and collaboration**, there's definitely something new for you!

## Watch it in action

## Resources

- [Workspace Academy Course:](https://academy.jeffsu.org/workspace-academy?utm%5Fsource=mywebsite&utm%5Fmedium=post&utm%5Fcampaign=165) Learn a powerful workflow to eliminate mental and digital clutter.

## 1\. Convert to Table

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/CleanShot-2024-09-29-at-20.22.02@2x.png)

- Select your dataset using CMD/CTRL+A.
- Right-click and choose "Convert to table."
- Customize table name, colors, number formatting, and data validation.
- Enable placeholders for specific column types like dates.
- Use an existing table template by typing "@table."
- Revert to unformatted data if needed.

## 2\. Grouped Views

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/CleanShot-2024-09-29-at-20.22.45@2x.png)

- Click the calculator icon to create a group based on a specific column.
- Save the view for easy access later.
- Share the grouped view with colleagues via URL.

## 3\. Filter in Google Sheets

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/CleanShot-2024-09-29-at-20.23.27@2x.png)

- Right-click on a cell and select "Filter by cell value" to create a filtered view.
- Create a filter for cells with a specific color using conditional formatting.
- Use checkboxes instead of "TRUE" or "FALSE" for binary options.

## 4\. Data Cleaning in Google Sheets

- Split text into columns using the "Data" > "Split text into columns" option.
- Remove duplicates by selecting the data and using "Data" > "Data cleanup" > "Remove duplicates."
- Validate data types using functions like ISEMAIL and ISURL.
- Use the COUNTIF formula to analyze data and ensure accuracy.
- View edit history to track changes made to specific cells.

## 5\. Data Extraction

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/CleanShot-2024-09-29-at-20.24.03@2x.png)

- Use the "@" command to insert files, events, and people into your spreadsheets.
- Right-click on inserted elements and select "Data extraction" to pull specific information.
- Create dynamic org charts within Google Sheets.
- Insert today's date using "@today" or CMD/CTRL + ;

## 6\. Must-Use Shortcuts

- Open a new Google Sheets document by typing "sheets.new" in your browser.
- Navigate using CMD/CTRL + arrow keys.
- Select cells across columns or rows using CMD/CTRL + SHIFT + arrow keys.
- Paste values down or to the right using CMD/CTRL + D or CMD/CTRL + R.
- Access formatting options using OPT + forward slash.

## 7\. Project Management Use Case

- Apply conditional formatting to highlight specific data points based on custom formulas.
- Use conditional formatting to track task completion or identify areas needing attention.

## 8\. Collaboration Tips

- Share specific cell ranges with colleagues using "Get link to this range."
- Protect sheets and set permissions to restrict edit access.

## 9\. Convert Currencies

![](https://storage.ghost.io/c/db/85/db858a9d-1c4f-4993-8042-faa87b9bb3c1/content/images/2024/09/CleanShot-2024-09-29-at-20.25.03@2x.png)

- Use the GOOGLEFINANCE function to convert currencies in real-time with a 20-minute delay.
- Update the base currency to automatically recalculate converted values.

## 10\. Formatting Hack

- Organize related tabs together using color-coded tabs.
- Use blank divider tabs to visually separate sections within your spreadsheet.

## If you enjoyed this...

If you found these Google Sheets tips valuable, you might also want to explore my [top productivity tips for Google Docs](https://youtu.be/4rlqUHS9fgg?ref=jeffsu.org)!